Estimate vs. Actual Tracking
Enter actual costs as invoices arrive. See real-time variance at every level — item, room, category, and project.
How Cost Tracking Works
Every line item has both an estimated cost and an actual cost field. As invoices come in, enter the actual. The dashboard instantly shows variance at the room, category, and project level with green (under budget) or red (over budget) indicators.
- Per-item estimated and actual cost fields
- Automatic variance calculation (estimated minus actual)
- Payment tracking with paid checkbox and date
- Contractor assignment per line item
Why Real-Time Tracking Matters
Most investors discover budget overruns after the project is finished. By entering actuals as you go, you get early warning when a room or category is trending over budget — while you still have time to adjust.
- Budget health gauge shows overall project status
- Color-coded variance highlights problem areas
- 5 charts for visual budget analysis
Sample Output
See what this feature calculates for you.
Explore More Features
See everything Rehab Budget Tracker has to offer.
Room-by-Room Budgeting
Break your rehab budget into manageable pieces. 16 pre-built room templates give you a head start with common line items.
Learn more →Change Order Management
When scope changes hit, log them with dollar amounts. Approve, reject, and see the budget recalculate automatically.
Learn more →Included with All Apps
These features come with every app -- no extra cost.
Property Database
70+ fields, auto-save editing, live calculation sidebar, smart search and filtering.
Learn more →Comprehensive Property Data
Every number an investor needs across 11 organized sections with smart field types.
Learn more →Smart Editing & Live Sidebar
Auto-save with 800ms debounce, per-section status badges, and real-time calculations.
Learn more →Property Classification
Tag properties by investment strategy and property type. Filter and sort your entire portfolio.
Learn more →Real-Time Calculations
27 key metrics across 5 categories computed instantly as you type, with clickable walkthroughs.
Learn more →Portfolio Dashboard
Portfolio highlights, property cards, strategy and type breakdowns, overview charts, and cross-app features.
Learn more →AI Property Import
Copy a prompt, paste your MLS listing into any AI tool, and import 20+ property fields in seconds.
Learn more →Ready to Use Estimate vs. Actual Tracking?
Get access to this feature and everything else in Rehab Budget Tracker.